Executive Assitant

We are looking for a detail-oriented and proactive Executive Assistant to provide day-to-day administrative and operational support to the Director of an Australian advisory and procurement firm. This is a fully remote, full-time contractor role based in Sri Lanka.

Key Responsibilities:

- Maintain the client's CRM system — contacts, opportunities, pipeline stages, and data hygiene
- Manage the full quote-to-cash cycle on a procurement marketplace — processing orders, coordinating suppliers and buyers, tracking deliveries, and monitoring invoicing and payments
- Monitor and manage the business inbox daily — triaging, drafting responses, and following up on open items
- Maintain the Google Drive filing system with consistent naming conventions and version control
- Provide diary, scheduling, and meeting coordination support to the Director
- Prepare and format documents to house style and compile routine reports

Ideal Candidate:

- Proven experience in an executive assistant, virtual assistant, or business administration role
- High standard of written and spoken English — you will write on behalf of the business
- Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets)
- Experience working in a CRM or business operations system
- High attention to detail, especially with numbers, order details, and dates
- Ability to work independently across a time difference with minimal supervision

Role Details:

- Location: Nittambuwa
- Engagement: Full-time, offshore contractor
- Working hours: Core overlap with Australian Eastern Standard Time (Brisbane) required
- Remuneration: 140K
- Reports to: Director (direct)